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The Institute for Effective Education Migrates 14,178 Historical HR Documents
Solution Description:
What happens when a school system’s HR department spends more time digging through digital files than supporting teachers and students? That was the challenge for The Institute for Effective Education (TIEE), a California-based organization serving diverse learning needs across multiple campuses.
TIEE’s HR team faced a M.E.S.S (Manual Efforts & SpreadSheets) with more than 14,000 files, including W2s, W4s, I-9s, confidentiality agreements, and personnel records. Transitioning from Paycom to Paycor meant a mountain of uploads stood between them and a smooth payroll and compliance process.
TAP Innovations deployed its proprietary and secure Historical Document Migration Solution™, using smart workflows to extract files from Paycom and migrate them directly into employee profiles in Paycor. This safeguarded sensitive data and removed hours of tedious manual uploads.
“Our HR staff can now focus on supporting employees instead of wrestling with files.”
- HR Manager, TIEE
Watch TAP Innovation Solutions in action!
Challenge:
The Institute for Effective Education (TIEE) experienced significant slowdowns while moving to a new HR platform. These are some of the challenges they encountered with their previous workflow:
- Manual uploading of thousands of employee files across multiple categories
- Increased compliance risk with sensitive documents like I-9s and confidentiality agreements
Manually managing HR documents adds up fast. At 5 minutes per document, handling 14,178 files would require over 1,182 hours of staff time. At a labor rate of $25 per hour, that equals nearly $29,550 in costs.
TAP Innovations delivered the same outcome automatically, ensuring data security, reducing errors, and saving thousands in labor. Customers consistently save 30-50% with TAP’s Historical Document Migration Solution™.
Accounts: The Institute for Effective Education, Cook Education Center, Chidren's Workshop, Mission Valley Academy, MT. Helix Academt, Urban Skills Center
Website: www.tiee.org
Number of Locations: 7
Number of Employees: 65
Industries: Education, Training
Solution
Ever feel like you need a forklift just to move your HR files? That’s how it felt for TIEE before TAP stepped in. Today, their records are as organized as a neatly labeled classroom library.
Business Wins:
- Saved more than 1,100 staff hours and nearly $30,000 in labor costs
- Improved compliance readiness with securely migrated W2s, W4s, I-9s, and more
- Streamlined HR processes with automated uploads to Paycor employee profiles
The Institute for Effective Education can now direct resources back to empowering educators and students, instead of drowning in administrative file transfers. Their HR workflows are smarter, safer, and fully automated with TAP.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paycor, Paycom
