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One Holland Migrates 37,000 Historical HR Documents
Solution Description:
What would you do if 37,000 employee documents were about to get stuck in an old HR system with no easy way out? For One Holland Corporation the restaurant and hospitality group behind brands like First Watch, Dunkin, Skyline Chili, LaRosa’s, and more that was the looming challenge. With operations spanning 110 locations and nearly 850 employees, the administrative burden of downloading and re-uploading thousands of HR files by hand would have created a massive M.E.S.S (Manual Efforts & SpreadSheets).
TAP Innovations deployed its proprietary Historical Document Migration Solution™ to automate the secure transfer of 37,000 employee documents from Paylocity to Paycor. This included W2s, W4s, I9s, personnel files, and confidential agreements all seamlessly mapped to the right employee records. By leveraging automation, TAP eliminated manual effort while ensuring accuracy, security, and compliance.
“You’ve been flexible in meeting our needs and helping the project move forward.”
- President, One Holland Corporation
Watch TAP Innovation Solutions in action!
Challenge:
One Holland faced serious challenges as they transitioned from Paylocity to Paycor. These included:
- Tens of thousands of HR documents at risk of being left behind in the old system
- High compliance risks and lost productivity if files were managed manually
Manually handling HR documents is costly. At 5 minutes per document, managing 37,000 files would take more than 3,083 hours of work. At a standard labor rate of $25 per hour, that adds up to around $77,075 in labor costs.
TAP Innovations automated the migration, cutting costs, protecting sensitive employee records, and delivering a secure, scalable solution in a fraction of the time.
Accounts: One Holland Corporation, First Watch the Daytime Café, Dunkin, Skyline Chili, LaRosa's Family Pizzaria, Roy Rogers, Greyhound Tavern, Merrick Inn, Barleycorn's
Website: www.oneholland.com
Number of Locations: 67
Number of Employees: 2300
Industries: Food & Beverage, Franchise, Restaurant, Fast Food
Solution
Moving 37,000 files by hand? That’s like trying to serve every table at Skyline Chili with one spoon. That’s how One Holland described the overwhelming manual effort before TAP Innovations stepped in. With automation, the file transfer was faster than a drive-thru on a Monday morning.
Business Wins:
- Securely migrated 37,000 historical HR documents from Paylocity to Paycor
- Protected compliance with accurate and organized employee records
- Eliminated over 3,000 hours of manual work, saving more than $77,000 in labor costs
One Holland can now focus on growing their restaurant brands and serving communities instead of wrangling with legacy HR files, fully supported by TAP’s smart workflows.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paycor, Paylocity
