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539 West Commerce Street, #249
Dallas, TX 75208
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6210 North Belt Line Road, Suite 150
Irving, TX 75063
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57 Location Health & Fitness Franchise Leverages TAP for Optimization
Solution Description:
Imagine the challenge of managing payroll for a dynamic fitness franchise operating across multiple locations, each with its unique schedule and coaching staff. That was the scenario for a leading franchisee and area representative of 57 studios in 6+ states. The company heavily relied on Mindbody Business (MBO) for daily management of locations, coaches, and classes, alongside their HR System for HR and payroll tasks. The manual, time-consuming payroll process involved downloading over 170 individual reports across 57 studios, creating spreadsheets, completing calculations, then aggregating everything into a single upload file for payroll processing—requiring three employees more than 600 hours annually. Enter the MESS cleaner, TAP Innovations.Watch TAP Innovation Solutions in action!
Challenge:
- Inefficiency and Non-Scalability: Managing payroll was a manual, time-consuming task that wasn't scalable. It involved downloading, creating, and processing over 170 reports across 57 studios.
- Increased Risk of Human Error: The manual entry and management of data increased the likelihood of errors, which could lead to payroll inaccuracies.
- Compromised Data Security: Handling sensitive payroll information without a secure, integrated system posed risks of data breaches.
- Limited Access to Real-time Data: The lack of integration meant delays in accessing up to date payroll data, hindering timely decision-making.
- Strain on Resources: The process required substantial human resources, with three employees dedicating over 600 hours annually.
- Lack of Automated Integration: Retrieving detailed payroll information from all 57 MBO instances and aggregating this data into a single import file for payroll.
- Poor Data Handling: Incorporating “admin” hours from their HR system and MBO services/earnings for accurate overtime calculations.
- Lack of Proactive Notifications: Alerting franchise owners about any employees exceeding 40 hours or a specific earnings threshold.
Number of Locations: 57
Number of Employees: 150
Industries: Fitness
Solution
TAP Innovations flexed its tech muscles, lifting this company out of the manual payroll pit and bench pressing them into the future of automated efficiency. By harnessing the power of digital tools such as APIs, data aggregation software, overtime calculation tools, and automated notification systems, TAP Innovations crafted an automated integration solution that expertly navigated the payroll complexities of 57 fitness studios across six states. This solution didn't just automate the process; it redefined it. By fetching detailed payroll information from all MBO instances and integrating it with administrative hours from their HR System, TAP Innovations not only accelerated overtime calculations but also instituted alerts for any employee exceeding 40 hours or surpassing a preset earnings threshold. This transformation has been nothing short of revolutionary, with this company’s executive noting, "TAP Innovations upgraded our entire payroll management, saving us countless hours annually." Ready to do the same thing for your company's operational efficiency? Schedule a meeting to learn more
Integrated Systems
Categories: Fitness Management, HR & Payroll
Brands: Mindbody Business (MBO) & HR System
Digital Tools:
APIs, Data Aggregation, Overtime Calculation Tools, Automated Notifications