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Cal’s Convenience Migrates 28,844 Historical HR Documents
Solution Description:
Running a network of more than 200 convenience stores is fast-paced enough without adding a mountain of HR paperwork into the mix. For Cal’s Convenience, managing nearly 29,000 employee documents while switching platforms created a huge burden on their HR team.
The staff faced a M.E.S.S (Manual Efforts & SpreadSheets), juggling W2s, W4s, I-9s, confidentiality agreements, and personnel files. Moving from ADP to Paycor meant thousands of files required secure uploading, which left the company concerned about timelines, accuracy, and compliance risks.
TAP Innovations deployed its secure Historical Document Migration Solution™, automating the upload of 28,844 documents into Paycor employee profiles. This safeguarded sensitive employee information while saving weeks of manual effort and enabling HR to focus on supporting operations across hundreds of locations.
“It’s gone very well compared to other projects we’ve faced. We appreciate all the long hours you’ve worked to meet our requests. You’ve been excellent.”/p
- HR Manager, Cal’s Convenience
Watch TAP Innovation Solutions in action!
Challenge:
Cal’s Convenience experienced major inefficiencies while transitioning employee files into Paycor. Their key challenges included:
- Manual processing of nearly 29,000 employee records from ADP to Paycor
- High compliance risks from handling sensitive HR documents across multiple locations
The manual cost would have been enormous. At 5 minutes per document, migrating 28,844 files would take more than 2,400 hours of staff time. At a labor rate of $25 per hour, that equals over $60,000 in costs.
TAP Innovations automated the entire process, delivering the migration securely and accurately while cutting both time and expenses. Customers consistently save 30-50% with TAP’s Historical Document Migration Solution™.
Accounts: Cal's Convenience, Stripes, Sunco LP, Laredo Tacos, Subway, Godfather's Pizza
Website: www.calscstores.com
Number of Locations: 207
Number of Employees: 2000
Industries: Convenience Store, Gas Station, Retail, Restaurant, Food & Beverage, Fast Food, Franchise
Solution
Ever tried stocking shelves while balancing 29,000 HR files? It’s enough to spill your coffee. That’s how HR at Cal’s Convenience felt before partnering with TAP. Today, their files are neatly organized and securely housed in Paycor no mess, no stress.
Business Wins:
- Saved more than 2,400 staff hours and over $60,000 in labor costs
- Improved compliance readiness with secure, automated migration of critical employee files
- Streamlined HR workflows across hundreds of convenience store locations
Cal’s Convenience can now focus on fueling communities and growing its retail network, while TAP ensures HR data is handled with speed, security, and accuracy.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paycor, ADP
