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Civitas Learning Migrates 1,500 Historical HR Documents
Solution Description:
When educational institutions depend on data to improve student outcomes, it’s no surprise that their own HR records must be just as precise. Civitas Learning, a leader in higher education analytics, faced a M.E.S.S (Manual Efforts & SpreadSheets) with employee data stored in Paylocity while transitioning to Paycor. They needed a fast, accurate, and secure way to bring 1,500 critical records into their new system.
TAP Innovations delivered with its proprietary Historical Data Migration Solution™. Our team downloaded and mapped employee history, job titles, rates, and manager changes from Paylocity. We built clean import templates for Paycor, ensuring profiles for terminated employees were preserved, pay changes and promotions were updated, and compliance-critical records were securely transferred.
“The process of aligning systems and preparing import-ready files was handled smoothly by TAP. Their structured approach saved us significant time and effort.”
- General Counsel, Civitas Learning
Watch TAP Innovation Solutions in action!
Challenge:
Civitas Learning experienced difficulties managing HR history during their HCM transition. These were the key challenges:
- Data trapped in Paylocity with no direct way to import into Paycor
- High risk of losing terminated employee history and compliance-sensitive updates
Manually handling HR data is costly. At 5 minutes per record, processing 1,500 documents would take more than 125 hours of work. At a standard labor rate of $25 per hour, that adds up to over $3,125 in labor costs.
TAP Innovations cut these costs significantly by automating data extraction, mapping, and template creation. Customers typically save 30-50% with TAP’s Historical Data Migration Solution™.
Accounts: Civitas Learning, College Scheduler
Website: www.civitaslearning.com
Number of Locations: 9
Number of Employees: 147
Industries: Education, College, Training, School
Solution
Manually rebuilding employee histories? That’s like asking professors to grade essays without red pens possible, but painfully inefficient. For Civitas Learning, TAP Innovations turned a tedious migration into a smooth transition.
Business Wins:
- Saved more than 120 staff hours and thousands in labor costs
- Secured accurate migration of 1,500 employee records from Paylocity to Paycor
- Preserved terminated employee profiles and compliance-critical history
Civitas Learning can now focus on empowering institutions with data-driven insights while relying on TAP to keep their HR systems accurate, compliant, and efficient.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paycor, Paylocity
