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Southeastern Equipment Migrates 4,829 Historical HR Documents
Solution Description:
Imagine running a multi-state equipment rental and sales company while juggling thousands of employee files stuck in a legacy system. That was the challenge for Southeastern Equipment Co. Inc., a trusted provider of construction and industrial machinery across Ohio, Kentucky, Indiana, Michigan, and West Virginia. Their HR team had to manage nearly 5,000 historical documents trapped in ADP, creating inefficiencies and compliance risks while trying to support 260 active employees and a history of terminated staff records.
The manual process left them caught in a M.E.S.S (Manual Efforts & SpreadSheets), slowing down operations and exposing sensitive information to potential errors. They needed a reliable and secure way to transfer all employee artifacts into Paycor.
TAP Innovations delivered with its proprietary Historical Document Migration Solution™. By automating the secure transfer of W2s, W4s, I-9s, personnel files, and agreements from ADP into Paycor, TAP streamlined workflows, safeguarded compliance, and returned valuable time to their HR team.
“Appreciate the communication and updates throughout the project.”
- HR Director, Southeastern Equipment
Watch TAP Innovation Solutions in action!
Challenge:
Southeastern Equipment experienced significant challenges in managing their employee records. Their pain points included:
- Manual retrieval and transfer of thousands of employee documents between systems
- Compliance risks due to scattered and outdated record storage
At 5 minutes per document, migrating 4,829 records would take over 402 hours of staff time. At $25 per hour, that’s more than $10,000 in labor costs. This manual effort pulled HR staff away from supporting employees and company growth.
TAP Innovations automated the entire process, delivering secure results with no errors, a fraction of the cost, and faster turnaround. Most clients save 30-50% with TAP’s Historical Document Migration Solution™.
Accounts: Southeastern Equipment Company
Website: www.southeasternequip.com
Number of Locations: 21
Number of Employees: 190
Industries: Construction, Equipment, Machinery
Solution
“Manually moving HR files felt like hauling construction equipment without wheels slow and exhausting.” That was the experience for Southeastern Equipment before working with TAP Innovations. Now, HR files move as smoothly as their machinery does on the job site.
Business Wins:
- Saved more than 400 staff hours and over $10,000 in labor costs
- Improved compliance readiness with fast, accurate historical file access
- Protected sensitive employee data with secure automated workflows
Southeastern Equipment is now free to focus on powering construction and industrial projects across the Midwest, while their HR team enjoys efficient, error-free document management.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paycor, ADP
