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Innodata Migrates 1,000 Historical HR Documents
Solution Description:
What happens when a global data engineering company with thousands of employees faces the looming loss of access to critical HR records? That was the challenge for Innodata, whose team needed to move sensitive employee files, demographics, and payroll data out of Paylocity before time ran out. Their HR staff was caught in a M.E.S.S (Manual Efforts & SpreadSheets), juggling compliance deadlines and data accuracy risks.
TAP Innovations stepped in with its proprietary and secure Historical Document Migration Solution™, automating the transfer of 1,000 employee files including W2s, W4s, I-9s, personnel files, and agreements into Paychex. TAP also delivered employee demographic and pay register data in a structured raw file. The outcome: secure, timely, and accurate results. Well, TAP Solved That.
“Pleased with TAP updating us during the life of the project, especially as we were close to losing access.”
- Interim CFO, Innodata
Watch TAP Innovation Solutions in action!
Challenge:
Innodata experienced urgency and inefficiency while managing employee records and data across platforms. These are some of the challenges they faced:
- Risk of losing access to historical HR files stored in Paylocity
- Time-consuming manual processes to retrieve and secure employee data
Manually handling HR documents is costly. At 5 minutes per document, managing 1,000 files would take more than 83 hours of staff time. At a standard labor rate of $25 per hour, that adds up to around $2,083 in labor costs.
TAP Innovations automated the migration and safeguarded employee data. With high security, zero errors, and fast delivery, TAP’s Historical Document Migration Solution™ helps customers save 30-50% while ensuring compliance and accuracy.
Accounts: Innodata
Website: www.innodata.com
Number of Locations: 1
Number of Employees: 4700
Industries: Information Technology, Analytics/Reporting, Data Science
Solution
Ever feel like a ticking clock makes every HR task twice as stressful? That was Innodata’s reality as the countdown to losing Paylocity access ran down. Thanks to TAP, the race ended with a smooth handoff instead of a photo finish.
Business Wins:
- Secured 1,000 employee documents in Paychex before system access expired
- Delivered employee demographics and pay register data in a clean, usable format
- Eliminated over 83 hours of manual effort while protecting sensitive HR records
Innodata can now focus on driving innovation across industries, confident that their HR records are secure, accurate, and future-ready.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paychex, Paylocity
