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Health and Wellness Manufacturing Company Migrates 3,500 Historical HR Documents
Solution Description:
Innovation in health and wellness depends on precision, quality, and regulatory discipline, but one manufacturing organization found its HR operations weighed down by thousands of historical employee files. With 3,500 HR documents stored across legacy systems, the HR team faced a M.E.S.S (Manual Efforts & SpreadSheets) that slowed productivity and increased compliance risk.
From W2s and W4s to I-9s, personnel files, and agreements, every document required secure handling and accurate migration. Manual processes made it difficult to maintain consistency and audit readiness.
TAP Innovations deployed its proprietary and secure Historical Document Migration Solution™, automating the transfer of all historical employee records into Paycor. Smart workflows ensured accuracy, protected sensitive data, and eliminated time-consuming manual effort.
"The TAP team made the process seamless, letting us stay focused on our business."
- Director of Information Security & Compliance, health and wellness manufacturing company
Watch TAP Innovation Solutions in action!
Challenge:
The organization encountered significant challenges managing employee records during its HR system transition:
- Manual handling of 3,500 historical HR documents across systems
- Compliance and security risks tied to inefficient document management
At 5 minutes per document, migrating 3,500 files manually would require more than 292 staff hours. At $25 per hour, that equals over $7,300 in labor costs, not including delays or risk exposure.
TAP Innovations replaced manual processes with automated, secure migration, delivering faster results and stronger compliance controls.
Accounts: Confidential
Website: Confidential
Number of Locations: 1
Number of Employees: 100
Industries: Healthcare, Manufacturing, Pharmaceutical, Health, Wellness, Nutrition
Solution
"Sorting through thousands of HR files felt like mixing supplements by hand, slow, tedious, and outdated."
That frustration disappeared once automation took over. Historical records are now centralized, accurate, and securely housed in Paycor.
Business Wins:
- Saved nearly 300 staff hours and over $7,000 in labor costs
- Improved compliance readiness with complete and accurate records
- Protected sensitive employee data with automated, error-free workflows
The organization can now focus on advancing health and wellness innovation while HR operations run efficiently in the background.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paycor
