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Guardian Fleet Services Migrates 11,160 Historical HR Documents
Solution Description:
Managing a towing and recovery operation that runs 24/7 is no small task but when your HR team is buried in thousands of legacy files, the road gets even bumpier. That was the challenge for Guardian Fleet Services, where historical employee records created a M.E.S.S (Manual Efforts & SpreadSheets).
From W2s and W4s to i9s, personnel files, and agreements, Guardian’s HR team needed a secure, automated way to transfer more than 11,000 records from ADP into Paycor. Manual processing slowed productivity, created compliance risks, and pulled attention away from supporting employees across multiple states and subsidiaries like A Superior Towing, Ace Wrecker, and Sapp’s Wrecker Service.
TAP Innovations brought in its proprietary Historical Document Migration Solution™, automating the extraction and migration of 11,160 documents. The process ensured security, speed, and accuracy delivering cleaner workflows and confidence that sensitive employee data was protected.
“Y'all did some great work!”
- CFO, Guardian Fleet Services
Watch TAP Innovation Solutions in action!
Challenge:
Guardian Fleet Services faced significant roadblocks in handling HR records. Their primary challenges were:
- Manual processing of 11,000+ documents across ADP systems
- Compliance risks from errors, delays, and incomplete historical files
Manually handling HR documents is costly. At 5 minutes per document, managing 11,160 documents would take more than 930 hours of work. At a standard labor rate of $25 per hour, that adds up to around $23,250 in labor costs.
TAP Innovations automated the process, saving hundreds of hours while ensuring compliance and security. With smart workflows, customers like Guardian Fleet Services typically save 30-50% compared to manual processes.
Accounts: Guardian Fleet services, A Superior Towing, Ace Wrecker, Alligator Towing & Recovery, Crockett’s Towing, Emerald Towing, Euless, B&B Wrecker, Kauff’s Transportation Systems, Professional Towing, Roberts Heavy Duty, Sapp’s Wrecker Service
Website: guardianfleetservice.com
Number of Locations: 24
Number of Employees: 400
Industries: Logistics, Transportation
Solution
If towing heavy-duty rigs is tough, try hauling 11,000 HR files by hand. That was the situation before Guardian Fleet Services teamed up with TAP Innovations. Now, their records are as streamlined as their recovery operations.
Business Wins:
- Saved over 930 staff hours, equating to more than $23,000 in avoided costs
- Reduced compliance risks with secure, automated document handling
- Enabled HR teams to support operations instead of drowning in paperwork
Guardian Fleet Services can now keep its focus on safe and efficient service delivery, confident that TAP’s smart workflows have streamlined its HR data.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paycor, ADP
