Civitas Senior Living Migrates 600,000 Historical HR Documents

Solution Description:

Managing senior living communities means every detail matters from meals to medical care. But for Civitas Senior Living, one detail was overwhelming: nearly 600,000 employee documents stuck in a legacy system. With multiple states, hundreds of communities, and over a thousand employees, their HR team was buried in a M.E.S.S (Manual Efforts & SpreadSheets).

The files included W2s, W4s, I-9s, confidentiality agreements, and personnel records. Manually transferring these from Paycom to Paycor would have required enormous effort and created compliance risks.

TAP Innovations stepped in with its secure Historical Document Migration Solution™. Using smart workflows, TAP automated the upload of hundreds of thousands of employee records directly into Paycor profiles ensuring accuracy, protecting sensitive data, and completing in weeks what could have taken staff years.

“We worked through ups and downs, but TAP’s team was patient, efficient, and delivered exactly what we needed. I’d rate the experience a 5.”

- President, Civitas Senior Living