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Bent Tree Country Club Migrates 5,797 Historical HR Documents
Solution Description:
Picture this: a country club known for pristine golf greens and five-star service, yet behind the scenes, its HR team was buried under a mountain of paperwork. That was the reality for Bent Tree Country Club, a premier destination in Florida and Texas where excellence on the course didn’t match the chaos in the back office.
With 5,797 documents including W2s, W4s, I-9s, confidentiality agreements, personnel files, and paystubs, their staff was caught in a M.E.S.S (Manual Efforts & SpreadSheets). Transitioning from Paycom to Paycor required hours of manual uploads and exposed sensitive employee data to unnecessary risks.
TAP Innovations stepped in with its secure Historical Document Migration Solution™. TAP automated the extraction of files from Paycom and uploaded them into employee profiles in Paycor. This smart workflow secured confidential information and relieved the HR team from tedious data transfers.
“Our HR process finally matches the premium experience we deliver to members.”
- General Manager/COO, Bent Tree Country Club
Watch TAP Innovation Solutions in action!
Challenge:
Bent Tree Country Club experienced major inefficiencies while managing thousands of HR files. These are some of the challenges they faced:
- Manual processing of thousands of employee documents across multiple categories
- Compliance risks from delays and errors in transferring sensitive files
Manually handling HR documents is costly. At 5 minutes per document, processing 5,797 files would require more than 483 hours of staff time. At a labor rate of $25 per hour, that equals roughly $12,075 in costs.
TAP Innovations delivered the same outcome automatically with secure workflows, zero errors, and in a fraction of the time and cost. Customers consistently save 30-50% with TAP’s Historical Document Migration Solution™.
Accounts: Bent Tree Country Club
Website: www.benttreecc.org
Number of Locations: 2
Number of Employees: 91
Industries: Country Club, Hospitality, Golf, Entertainment, Food & Beverage, Restaurant
Solution
Ever tried balancing pay stubs like golf balls on a tee? One wrong move and it all topples over. That’s how HR at Bent Tree Country Club felt before partnering with TAP. Today, their files are as neatly organized as the club’s fairways.
Business Wins:
- Saved more than 480 staff hours and over $12,000 in labor costs
- Enhanced compliance with accurate, securely migrated employee records
- Boosted HR efficiency by automating uploads to Paycor employee profiles
Bent Tree Country Club can now focus on delivering first-class leisure experiences while TAP keeps their HR workflows polished, protected, and stress-free.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paycor, Paycom
